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Insurance Billing For Telehealth Nutrition Sessions

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Quality telehealth care has been shown to improve health care access and outcomes, particularly for chronic disease treatment and for vulnerable groups. Not only does telehealth reduce demands on crowded facilities, but it also creates cost savings and makes the health sector more resilient.

The large insurance payers, including BCBS, United Healthcare, Cigna, Aetna, Humana, and Medicare all offer some form of coverage for telehealth services. However, despite the overwhelming benefits to providing telehealth care, insurance reimbursement and legislation in the United States is still in the nascent stage. Telehealth is typically still listed as a “policy-dependent” medical service, resulting in reimbursement that tends to vary from client-to-client, even if they have the same insurance provider. 

Furthermore, while insurance reimbursement for telemedicine services provided by doctors has seen great improvements in recent years, reimbursement for telenutrition services is still lagging. 

In this article, we help you learn the basics for billing insurance for telehealth nutrition services. 

These recommendations can only serve as general guidelines, as each insurance payer and each state have different requirements regarding telehealth services. We suggest you review the recommendations outlined below, and then reach out to each insurance payer you are credentialed with to verify telehealth billing requirements and procedures for telenutrition billing. 

Legal Requirements for Providing Telehealth Nutrition Services

Currently 47 states, Puerto Rico and the District of Columbia have statutory provisions regulating the dietetics profession or associated titles such as “dietitian” and “nutritionist”. In most states, this means that there is either licensure or certification that one must obtain through your State Board in order to be legally credentialed. 

Telehealth in the United States is currently affected by laws and regulations at the federal and state levels. In short, this means that telehealth laws, regulations, and reimbursements are determined by each state government — making it impossible to have a “uniform” telehealth policy. In addition, some states specifically restrict practice to providers who hold a state-issued telehealth certificate or other similar permissions, although this primarily refers to physicians. 

What you ultimately need to understand about legally providing telehealth medical nutrition therapy services, is that you must abide by state regulations in the state where your client resides. Even if you are a licensed registered dietitian in your state, you may not be able to counsel a client who resides in a different state, if their state has strict licensure for nutrition professionals. 

Learn more about state legislations for telehealth in our comprehensive Guide: Telehealth Basics for Nutrition Professionals

What Insurance Payers May Require from Nutrition Professionals 

In addition to following state regulations, each insurance payer may have their own requirements for nutrition professionals to receive reimbursement for telehealth services. Understanding these nuances for each insurance payer will help you know whether you will ultimately be reimbursed for nutritional care. 

Here is a list of some insurance payer requirements for telehealth: 

  • Eligibility may be based on your state for nation-wide insurance providers 
  • How they define telehealth services (ie. phone call and/or video chat) 
  • Up-to-date professional liability insurance that covers for telehealth 
  • Utilizing HIPAA-compliant telehealth technology, or even a specific telehealth technology that has been approved by the insurance payer (typically a telemedicine platform used by doctors) 
  • Client diagnosis may be a factor 
  • Initial consultation may need to be provided in-person first, with subsequent follow-up sessions approved for telehealth 
  • Location site from where the nutrition professional provided the telehealth services (ie. from within a physician’s office)

To best know what an insurance payer will require, you’ll want to review your contract carefully and clarify directly with an insurance representative. If you are in-network with multiple insurance providers, take notes diligently. You’ll want to document the telehealth requirements by insurance payer, including the date that you were provided this information. Telehealth laws, and insurance regulations are constantly evolving. It would be in best practice to make a call annually to each provider to verify if there have been any changes to their telehealth requirements. 

Knowing Important Telehealth Terminology 

Asynchronous Telecommunication:

Medical information is stored and forwarded to be reviewed at a later time by a physician or health care practitioner at a Distant Site. The medical information is reviewed without the patient being present. Also referred to as store-and- forward Telehealth or non-interactive telecommunication.

Distant Site: 

The location of a Physician or Other Qualified Health Care Professional at the time the service being furnished via a telecommunications system occurs.

Originating Site: 

The location of a patient at the time the service being furnished via a telecommunications system occurs.

Telehealth:

Telehealth services are live, interactive audio and visual transmissions of a physician-patient encounter from one site to another using telecommunications technology. They may include transmissions of real-time telecommunications or those transmitted by store-and-forward technology.

Verifying if Your Client Has Telehealth Benefits 

Before providing telehealth care to a client, it’s best practice to call their insurance payer and verify that they are covered for telehealth services under their plan. Even if you have two clients with BCBS, their telehealth coverage may differ. 

Verify benefits with the insurance representative, and be sure to document the reference number for your call. In the case that you were told your client does have telehealth benefits but your claim is later declined, you can provide your reference number. You’ll also want to call again each new benefits year to see if there have been changes in your client’s benefits, including nutritional care and telehealth eligibility. 

Submitting CMS1500 Claims for Telehealth Nutrition Services 

Billing for telehealth nutrition services may vary based on the insurance provider. When creating your insurance claim, most providers will accept your typical CPT codes submitted (ie. 97802, 97803, 97804) but require you to change the Place of Service Code to 02 for telehealth. 

Insurance Billing For Telehealth Nutrition Sessions

Image above shows how to select the “Place of Service Code” when completing a CMS 1500 claim within Healthie, a practice management platform for nutrition professionals. Learn more about creating insurance claims through Healthie here

Some other insurance payers, such as AETNA, may require you to also include a modifier code in your CMS 1500 claim when billing for telehealth. The two most commonly used modifiers for telehealth are: 

  • GQ – Asynchronous Telecommunications systems, such as a pre-recorded video
  • GT – Interactive Audio and Video Telecommunications systems, including a live video conferencing session
  • G0 – Telehealth services for diagnosis, evaluation, or treatment, of symptoms of an acute stroke
  • 95 – Synchronous Telemedicine Service Rendered Via a Real-Time Interactive Audio and Video Telecommunications system

Billing Medicare for Telehealth Nutrition Services

Current law only permits Medicare to pay for telehealth services that are provided to a client who is present (at the time of care) in an “originating site located in certain types of geographic areas” including: 

  • a rural health professional shortage area (HPSA)
  • a county outside of a Metropolitan Statistical Area (MSA)
  • or a site that is participating in a Federal telemedicine demonstration project approved by (or receiving funding from) the Secretary of Health and Human Services 

In addition, current law only allows certain types of healthcare settings to serve as originating sites: 

  • offices of physicians or practitioners
  • hospitals, critical access hospitals
  • rural health clinics
  • federally qualified health centers
  • hospital-based critical access 
  • hospital-based renal dialysis centers (including satellites)
  • skilled nursing facilities
  • Community mental health centers.

The statute only allows certain types of wellness practitioners to bill and receive Medicare reimbursement for telehealth services, which includes registered dietitians and nutrition professionals. 

According to a 2019 List of Medicare Telehealth Services, individual and group nutrition therapy services may be covered for virtual when using the following billing codes: 

HCPCS code G0270 and CPT codes 97802–97804

Billing UnitedHealthCare for Telehealth Nutrition Services 

UnitedHealthcare (UHC) recognizes the CMS-designated practitioners eligible to be reimbursed for Telehealth services, which includes registered dietitians or nutrition professionals. 

UHC will consider for reimbursement Telehealth services which are recognized by The Centers for Medicare and Medicaid Services (CMS) and appended with modifier GT or GQ, as well as services recognized by the AMA included in Appendix P of CPT and appended with modifier 95. While UHC does not require Place of Service (POS) code 02 for reporting Telehealth services rendered by a physician or practitioner from a Distant Site. Modifiers GT, GQ or 95 are required instead to identify Telehealth services. You can contact your UHC representative directly in order to obtain a list of approved CPT codes recognized when reported by each modifier, which varies depending on your state.

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